Registration

What platform will CASLI use for the AGM?


CASLI will use Zoom Webinar for the AGM. Zoom Webinar has applicable features CASLI needs to run its AGM. For example: Q&A: To add to the discussion. Board members will be monitoring this to queue individuals who would like to take the floor and speak. Chat: This won't be monitored by the board, but you can use this to chat with other attendees. Panelist View: This ensures that the attendees can see who is speaking, one at a time. It takes the ownace off the attendees to enable or disable their camera and microphone when they are watching or presenting. The downside is that attendees are not able to see who else has joined the meeting. We are looking for a way around that.




What if my device stops working during the meeting?


Sorry - there is not much we can do if your device spontaneously quits working during the meeting. Here are some tips to ensure all goes well for you: Helpful Tips

  • Check your internet speed, camera, screen before the meeting starts
  • Use a hardwire connection for an optimal, stable internet connection.
  • Have a backup device, like a smartphone or tablet, ready with the Zoom app installed.




I can't see who is presenting. How do I change that?


This will be important since the meeting will be conducted in ASL. There will be a person who controls the "spotlight," meaning the person who is presenting should appear on your screen. Contact the appointed technology person in the Zoom chat. They can guide you through the steps to change the screen view settings on your device.




How do I turn off my camera or microphone?


On your screen, you will see two buttons: a microphone and a camera. They should be close together, often at the bottom of the screen. You can click these to toggle between off and on for audio and video. If your microphone is off, you will see a red line through the microphone. Likewise, if your camera is off, you will see a red line through the camera camera button.




Send help.


We get it. Technology can be amazing when it works, but it can make your hair turn grey. During the Special Topic Sessions and AGM, the chat feature will be enabled to send messages to the appointed technology person.




Nobody is responding to my message on chat.


The CASLI board will not be monitoring the general chat box on the Zoom webinar. Instead, Q&A feature will be monitored. If you have a specific point of discussion, please type yse tge Q&A to be queued into the discussion. You can type something simple, like "I have a comment. - [name]" to be counted. You can send a private message directly to a board member. Please respect that the board members will be tuned to the Q&A and private messages and you may experience a delayed response.




What will the discussions look like?


The Q&A feature will be monitored for people who would like to add to the discussion. If you have a specific point of discussion, please type a message in the Q&A to be queued into the discussion. You can type something simple, like "I have a comment. - [name]" or "Can I make a point of discussion?" to be queued.





 
 

Voting & Proxy Votes

How will voting be done?


Throughout the course of the AGM, voting will be done using ElectionBuddy. The concerns about the platform have been resolved. Each Class A (i.e., Active voting) member of CASLI will receive an access ID and code to log into ElectionBuddy.

  • Absentee/Proxy Voters: If you are unable to attend the meeting but would like to vote, you can delegate an Active member of CASLI to represent your proxy vote. To register your proxy vote, click here. Even if you have or will submit a proxy vote, you may receive an access ID and code. As a precaution, we will ask for your ID and code on the proxy request form. This is for the authorized user to use as a back up.
  • Individual Vote: If you are voting simply for yourself, log into the CASLI landing page in ElectionBuddy. As voting opens, you will see a ballot appear on your screen. Follow the prompts to submit your vote. You will notice a comment box at the bottom of your ballot. This is for proxy votes only; you can leave it blank.
  • Proxy Representatives: Instructions for those holding proxy votes will be announced soon.
  • Students: While student members (Class B members) do not normally have voting rights at general meetings, the motion to repeal and replace CASLI bylaws* invokes the Canada Not For Profit Act** taking precedence over our current bylaws and thereby grants voting rights to student members for this particular motion. Because the motion affects this class of membership, these class members are guaranteed the right to vote on it. Students are therefore encouraged to register for the AGM or submit a proxy accordingly.
*See the casliagm.com for the full motion **CNFPA Section 199(1) and 199(2)




Do I need to download an app?


No, you won't need to download an app in order to cast votes. All votes will be done via a web browser. After you log into ElectionBuddy (using your access ID & key), you will arrive at the AGM dashboard. Votes, as they become live, will appear here.




How can I cast a proxy vote?


To authorize an Active CASLI member to represent your proxy vote, please click here.




How do you know only CASLI Active members are voting?


Only CASLI members who are able to vote will receive an access ID and key to access the CASLI AGM dashboard on ElectionBuddy. It is a secure system that will track each vote.




Are votes anonymous?


Yes. The administrator of the ElectionBuddy account will be able to see when a person has voted, but not how they voted. The attendees will be shown the screen of the voting results.




Will voting be live?


Yes. Voting will be done during the AGM.




Can we see how other members voted?


No, you won't be able to see how another member or chapter voted. All voting will be anonymous.




I can't find my access ID & key to access ElectionBuddy!


By the day of the AGM, ElectionBuddy will have delivered unique access IDs and keys to each member. If you have not received it:

  • Check the spam or junk folder in your email address.
If it is not there,
  • Email mal1@casli.ca to retrieve your access ID and code.
    • In the email, please include your full name, email used to register, & affiliate chapter so we can efficiently locate your information.





Technology

What platform will CASLI use for the AGM?


CASLI will use Zoom Webinar for the AGM. Zoom Webinar has applicable features CASLI needs to run its AGM. For example: Q&A: To add to the discussion. Board members will be monitoring this to queue individuals who would like to take the floor and speak. Chat: This won't be monitored by the board, but you can use this to chat with other attendees. Panelist View: This ensures that the attendees can see who is speaking, one at a time. It takes the ownace off the attendees to enable or disable their camera and microphone when they are watching or presenting. The downside is that attendees are not able to see who else has joined the meeting. We are looking for a way around that.




What if my device stops working during the meeting?


Sorry - there is not much we can do if your device spontaneously quits working during the meeting. Here are some tips to ensure all goes well for you: Helpful Tips

  • Check your internet speed, camera, screen before the meeting starts
  • Use a hardwire connection for an optimal, stable internet connection.
  • Have a backup device, like a smartphone or tablet, ready with the Zoom app installed.




I can't see who is presenting. How do I change that?


This will be important since the meeting will be conducted in ASL. There will be a person who controls the "spotlight," meaning the person who is presenting should appear on your screen. Contact the appointed technology person in the Zoom chat. They can guide you through the steps to change the screen view settings on your device.




How do I turn off my camera or microphone?


On your screen, you will see two buttons: a microphone and a camera. They should be close together, often at the bottom of the screen. You can click these to toggle between off and on for audio and video. If your microphone is off, you will see a red line through the microphone. Likewise, if your camera is off, you will see a red line through the camera camera button.




Send help.


We get it. Technology can be amazing when it works, but it can make your hair turn grey. During the Special Topic Sessions and AGM, the chat feature will be enabled to send messages to the appointed technology person.




Nobody is responding to my message on chat.


The CASLI board will not be monitoring the general chat box on the Zoom webinar. Instead, Q&A feature will be monitored. If you have a specific point of discussion, please type yse tge Q&A to be queued into the discussion. You can type something simple, like "I have a comment. - [name]" to be counted. You can send a private message directly to a board member. Please respect that the board members will be tuned to the Q&A and private messages and you may experience a delayed response.




What will the discussions look like?


The Q&A feature will be monitored for people who would like to add to the discussion. If you have a specific point of discussion, please type a message in the Q&A to be queued into the discussion. You can type something simple, like "I have a comment. - [name]" or "Can I make a point of discussion?" to be queued.





 

©2020 by CASLI AGM 2020.